VERNON AREA PUBLIC LIBRARY DISTRICT

 

Board of Library Trustees Meeting – May 15, 2006

 

Minutes of the Meeting of the Board of Library Trustees of April 17, 2006

 

  1. Roll Call

 

President Goldstein called the meeting to order at 7:03 p.m.

 

Trustees present:  Apostolakis, J. Foss, Goldstein, Kasten, Peterson and Stover.

 

Trustees absent: Berman.

 

Staff present: Director Meyer, Head of Adult Services Vlcek, Head of Youth Services Costello, Head of Technical Services Soltysiak, Head of Patron Services Territo, Manager of Information Technology Martin, Head of Building Services Kay, and Recording Secretary Miller.

 

  1. Approval of the Minutes of the Previous Meeting

 

Trustee Peterson moved and Trustee Kasten seconded to approve the minutes of the regular meeting of the Board of Library Trustees of March 20, 2006 with the following corrections: page 1, line 24 should be February (not March) and page 3, line 31 should state that Trinity International University is a member of NSLS.

Ayes: Apostolakis, J. Foss, Goldstein, Kasten, Peterson and Stover. Nays: None. Motion carried unanimously.

 

  1. New Business

 

a)     Approval of a Resolution Authorizing a Loan through the Illinois Funds Short-term Loan Program

 

Director Meyer reported that the Illinois Funds Short-term Loan Program is being made available for libraries to use for the first time this year. By utilizing this program, rather than Tax Anticipation Warrants, the library would save bank and legal fees and pay a lower interest rate. Loans are taken for a period of 3, 6, 9 or 12 months, but there is no penalty for early payment Director Meyer estimated the library would need to borrow $700,000 this year. Attorney Bob Smith has reviewed this program and has drafted the authorizing resolution. Fifth Third Bank would administer the program for the Vernon Area Public Library District (VAPLD). Trustee Apostolakis moved and Trustee Stover seconded to adopt Resolution 2006-4, a Resolution Authorizing a Loan through the Illinois Funds Short-term Loan Program. Ayes: Apostolakis, J. Foss, Goldstein, Kasten, Peterson and Stover. Nays: None. Motion carried unanimously.

b)     Discussion of the Buffalo Grove Library Needs Survey Report

 

Trustees received a written report of this survey in their board packets. A report of the statistical results of the VAPLD survey and the Indian Trail’s survey was distributed at the meeting. Director Meyer reported that this process was completed to see what was possible; what need would a branch library fulfill? Discussion was held on the survey results and the similarities and differences between the two surveys. Discussion was also held on what services patrons would like to see at a branch library. Director Meyer stated a popular materials library would probably not be successful because patrons would expect a full service library based on this survey.

 

L Foss, Head of Support Services arrived at the meeting at 7:30 p.m.

 

Director Meyer stated he felt VAPLD patrons were not showing a need for money to be taken from the main library and put into another location. Discussion followed. The Board concurred that at this time, data does not suggest there is a need for a branch library at this location. Director Meyer and Head of Patron Services Territo will be meeting with Indian Trails Library, the Village of Buffalo Grove and the Buffalo Grove Park District to discuss the survey results.

 

Trustee Apostolakis will be scheduling a Finance Committee Meeting for the first week in May. He will call committee members to set up the specifics.

Trustee Apostolakis left the meeting at 7:55 p.m.

 

             c)   Approval of a Resolution Authorizing Trustee Signatures on Accounts

 

Directory Meyer reported the actual resolutions have been approved, but a number of items need to be signed.  Harris Bank is requesting personal information from the trustees, including name, social security number and a copy of their drivers licenses. The Board stated they were not interested in providing that information at this time.

 

             d)  Adoption of Ordinance 2006-3, An Ordinance Authorizing the Levy of a

                   Tax of .02% for Certain Purposes

 

Director Meyer stated the library is required to adopt this ordinance every year to levy the Building and Maintenance fund. The legal amount of the levy for this year is .02% and is determined by the County Clerk. Trustee Stover moved and Trustee Kasten seconded to Adopt Ordinance 2006-3, an Ordinance Authorizing the Levy of a Tax of .02% For Certain Purposes.

Ayes: J. Foss, Goldstein, Kasten, Peterson and Stover. Nays: None. Motion carried unanimously.

 

 

  1. Old Business

 

None.

 

  1. Financial Reports

 

The Board of Library Trustees discussed the Financial Reports for February at last month’s meeting, but due to a typographical error on the agenda, did not vote for its approval. Trustee Kasten moved and Trustee Peterson seconded to approve the Warrant Lists and Statements for February 2006 and March 2006. Ayes:  J. Foss, Goldstein, Kasten, Peterson and Stover. Nays: None. Motion carried unanimously.

                                                                                                                             

  1. Committee Reports

 

a)   Library Foundation Ad Hoc Committee

 

Trustee Peterson reported the committee met and determined a need to meet with the Friends. Trustee Peterson reported that this is an exploratory committee and they are present at the Friends Board Meeting at the request of the Board of Library Trustees to gather information. The next meeting of this Ad Hoc Committee will be May 15 at 6:30 p.m.

 

  1. Management Reports

 

a)     Director’s Report

 

Director Meyer reported that Buffalo Grove Developer Funds are not received until we request them. He also stated the tax extension letter we received last week will allow us to receive all the money we levied last year and slightly more. He stated we are still losing money because of the tax cap, but this is not monies we were counting on. Last year’s rate was .264 and next year’s rate is .233.  President Goldstein commended Director Meyer on doing a good job in estimating these money amounts.

 

b)     Department Heads’ Reports

 

Kay reported Imperial Lighting replaced faulty bulbs, at no charge to the library.  She also thanked everyone for being patient during the transition from heating to air conditioning and the fluctuations we always endure at this time of year. Director Meyer reported that Adult Services and Youth Services, working together with Hulse Detention Center have received approval to participate in a grant from ALA and Oprah’s Angel Network. Gina Sheade (AS) and Pam Minarik (YS) will meet monthly to read and discuss titles with residents. Titles chosen will improve character. VAPLD is one of 13 libraries in the state of Illinois to be participating in this project. Costello reported that Lisa Marie Smith (YS) was nominated for the ALA Star Network. President Goldstein and the Board thanked all staff members for participating in Hurricane Katrina relief for Jefferson Parish libraries. Martin and Territo discussed purging cards from the system. Soltysiak reported we are now purchasing from Baker and Taylor rather than Ingram. Baker and Taylor have doubled the size of their Momence, Illinois warehouse and customer service has been excellent. She also reported that withdrawn books continue to be donated to a variety of venues both in and out of district. Some of these include the VA Hospital and Waukegan grade schools. Many of our withdrawn books go directly to deposit collections at nursing homes. The Friends will not accept withdrawn books. Statistics on what and how many books go where are not available. President Goldstein noted that a number of employees have attended conferences recently. He would be interested in knowing how some of the ideas brought back from these conferences are implemented over time.  He also mentioned his report on the PLA Meeting held in April noting an interesting exhibit that dealt with the distribution and return of CD/DVD media. Costello and Vlcek stated several new products are currently being researched and priced. Director Meyer reported the Staff Association hosted a very nice luncheon in honor of Judy Helge’s retirement. The Staff Appreciation Dinner will be held Friday, April 21.

 

c)     Approval of the Personnel Report for March 2006.

 

Trustee Kasten moved and Trustee Stover seconded to approve the Personnel Report for March 2006. Ayes: J. Foss, Goldstein, Kasten, Peterson and Stover. Nays: None. Motion carried unanimously.

 

      8.   Communication and Correspondence

 

None.

 

9.    Other

 

Director Meyer inquired as to how the Board felt about purchasing new polo shirts for the staff from S & R Monogramming at a cost of approximately $4,000. They concurred it was a good idea but would like him to research another supplier to compare costs. The Board concurred he may move ahead with this project at his discretion.

 

 

 

 

 

 

 

 

      10.  Public Discussion

 

None.

 

11.   Adjournment

 

Trustee Kasten moved and Trustee Peterson seconded to adjourn at 8:50 p.m. Voice Vote was unanimous. Motion carried.

 

 

Respectfully submitted,

 

 

 

____________________________

Joseph M. Foss III, Secretary

 

 

 

 

                                                                            ___________________________

                                                                             George I. Goldstein, President