VERNON AREA PUBLIC LIBRARY
DISTRICT
Board of Library Trustees
Meeting – February 20, 2006
Minutes of the Meeting of the Board of Library
Trustees of January 18, 2006
As corrected 2/20/06
1.
Roll Call
President
Goldstein called the meeting to order at 7:00 p.m.
Trustees
present: Apostolakis, J. Foss, Goldstein, Kasten, Peterson, and Stover.
Trustee
Berman arrived at 7:15 p.m.
Staff
present: Director Meyer, Head of Adult Services Vlcek, Head of Youth Services
Costello, Head of Technical Services Soltysiak, Head of Patron Services
Territo, Head of Support Services L. Foss, Manager of Information Technology
Martin, Head of Building Services Kay, and Recording Secretary Dost.
2.
Approval of the Minutes of the Previous Meetings
Director
Meyer explained the Minutes of the Meeting of the Board of Library Trustees of
December 14, 2005 are incomplete and in draft form, because they are missing
the Executive Session Minutes of December 14, 2005. Director Meyer and Trustee
J. Foss will meet on Saturday, January 21, 2006 at 9:00 a.m. to review the
minutes of the Executive Session of December 14, 2005, Special Meeting of July
12, 2005, Special Meeting of October 6, 2005, Executive Session of October 6,
2005, Special Meeting of November 7, 2005 and the Executive Session of November
16, 2005. Copies of these meeting minutes will be distributed to the Board of
Library Trustees at their next meeting on Monday, February 20, 2006 for
approval. In addition, the regular Board
of Library Trustees Meeting minutes of December 14, 2005 and November 16, 2005
will be approved at the next Board of Library Trustees meeting on Monday,
February 20, 2006.
3.
New Business
The
Board of Library Trustees reviewed the current Reciprocal Borrowing Program
Restrictions and the library’s up-to-date circulation statistics. Recently
revised NSLS Reciprocal Borrowing Program guidelines require libraries to
annually review their Reciprocal Borrowing Program restrictions. Our original
borrowing policy, in effect since January 1, 2002, allowed out-of-district
residents up to four printed items a day with no audio-visual items. We have
become a “debtor” library, with RBP circulation at 4.54% of our total
circulation. Our patrons borrow more items from other libraries than we lend to
RBP patrons. Trustees and Department Heads agreed to ease borrowing
restrictions and revise our Reciprocal Borrowing Program for out-of-district
residents to enable them to borrow up to eight printed items and two
audio-visual items per card per day. Loan periods will not change. Money from
the Lincolnshire Developer Donation Fund, which must be spent on library
materials, will be used to purchase additional audio-visual items for both
Adult and Youth Services. Trustee Apostolakis moved and Trustee Kasten seconded
to institute a revised Reciprocal Borrowing Program for out-of-district
residents to borrow up to eight printed items and two audio-visual items per
card per day to be effective Wednesday, February 1, 2006. Ayes: Apostolakis,
Berman, J. Foss, Goldstein, Kasten, Peterson, and Stover. Nays: None. Motion
carried.
The
Board of Library Trustees reviewed the agreement between the library and the
Intergovernmental Utilities Purchasing Cooperative, through which we purchase
electricity and gas. The conditions of the agreement have been in effect since
April 29, 2005 with no significant changes. Trustee Berman moved and Trustee
Peterson seconded to adopt Resolution 2006-1 authorizing membership in the
Intergovernmental Utilities Purchasing Cooperative effective April 29, 2005.
Ayes: Apostolakis, Berman, J. Foss, Goldstein, Kasten, Peterson, and Stover.
Nays: None. Motion carried.
Head of Patron Services Territo left the
meeting at 7:45 p.m. to attend the Lincolnshire Council of Presidents meeting.
The
Board of Library Trustees addressed the establishment of a Library Foundation.
President Goldstein noted several benefits of having a library foundation such
as improvement of our services, raising funds for library growth, and interface
with the community. An Ad Hoc Committee for the establishment of a Library
Foundation will be chaired by Trustee Peterson, with Trustees Apostolakis, J.
Foss, and Kasten as committee members. Director Meyer will also attend their
meetings and offered to research the foundation established by the Indian
Trails Public Library District. President Goldstein noted chapter 47 of the Trustee Facts File has information on
establishing a foundation.
1.
Old Business
Director
Meyer stated the present Recording Secretary, Jodi Miller, would not be
available to take minutes at the Board of Library Trustees meetings if the
dates of the meetings were changed to Wednesday. Scheduling of the meeting
rooms for public and library uses, staff scheduling at public service desks,
and the availability of a Recording Secretary are affected by the date of the
meetings of the Library Board of Trustees. Trustee Berman noted the Board
should be consistent with their meeting dates and recommended keeping Monday as
the night of the Board of Library Trustees meetings. President Goldstein agreed
the Trustees must be consistent with the dates of their meetings and noted
Ordinance 2005-8 was approved and has established the
regularly scheduled meetings of the Board of Library Trustees through Monday,
June 19, 2006. Trustees Apostolakis, Berman, J. Foss, Goldstein, Kasten,
Peterson, and Stover affirmed to retain the third Monday of the month as their
regularly scheduled meeting night for the Board of Library Trustees meetings.
President
Goldstein stated the Trustee Facts File
is an excellent resource that references many websites.
2.
Approval of the Financial Reports for December 2005
Trustee
Kasten moved and Trustee Berman seconded to approve the Warrant List and
Statements for December 2005. It was noted item number 5 on the Agenda should
read Approval of the Financial Reports
for December 2005, not November 2005. Director Meyer explained the Warrant
List records all bills paid from December 1-31, 2005. Trustee Apostolakis
inquired about the American Library Association charge of $2,100. Director
Meyer explained it was for staff memberships, along with a library membership
in the American Library Association. Manager of Information Technology Martin
explained the invoice from Integra Systems was to purchase a digital recorder
and the $20,000 invoice for Dynix is for a subscription for web consolidation
to enable patrons to search multiple databases more efficiently. Ayes:
Apostolakis, Berman, J. Foss, Goldstein, Kasten, Peterson, and Stover. Nays:
None. Motion carried.
3.
Committee Reports
President
Goldstein distributed his report on the Ad Hoc Speaker’s Bureau Meeting Monday,
November 7, 2005 to the Board of Library Trustees.
4.
Management Reports
Director’s Report
Director
Meyer stated the budget calendar will be updated and committee meetings would
be scheduled this spring. Director Meyer will attend the Sirsi Dynix Super
Conference for library directors on March 5-8, 2006 in
Department Heads’ Reports
President
Goldstein commended the Department Heads for their work in collecting and
sending books to the victims of Hurricane Katrina in
Department
Head Vlcek noted 30 students attended their Final Exam study session on
Tuesday, January 10, 2005.
Trustee
Kasten moved and Trustee Berman seconded to approve the Personnel Report for
December 2005. Ayes: Apostolakis, Berman, J. Foss, Goldstein, Kasten, Peterson,
and Stover. Nays: None. Motion carried.
5.
Communication and Correspondence
Director
Meyer stated the Board of Library Trustees received an invitation to attend the
Indian Trails Public Library’s opening reception for their traveling exhibit on
Fighting the Fires of Hate: America and
the Nazi Book Burnings from the
6.
Other
Trustee
Stover stated she would inform the Friends of the Library the Reciprocal
Borrowing Restrictions would be changed effective February 1, 2006.
Trustee
Peterson asked Director Meyer if a news release was sent to inform the
community our mortgage had been paid. Director Meyer stated a news release was
sent to the newspapers with information on the library’s paid mortgage.
7.
Public Discussion
None.
8.
Adjournment
Trustee Kasten moved and Trustee Apostolakis seconded
to adjourn at
8:51 p.m.
Respectfully
submitted,
___________________________
Joseph
M. Foss III, Secretary ___________________________
George
I. Goldstein, President